Western & Southern Financial Group

Licensing Coordinator

Compliance & Legal
Full Time


Summary of Responsibilities:

Processes agent appointments and terminations within timeframes set in Enterprise Licensing Department (ELD) Quality and Service Standards across all Western & Southern Financial Group entities. Responds to customer (internal and external) inquiries within established timeframes. Assists agents with first-time resident and non-resident licensing. Corresponds with Home Office personnel, field agents, financial institutions, broker/dealers and independent agents. Works with moderate supervision and is responsible for making a minimal range of decisions, escalating to manager when appropriate and updating manager on a regular basis.


Position Responsibilities:

  • Processes Agent Licensing through a working knowledge of the licensing procedures for each state. Ensures effective handling of licensing/renewal questions/problems by properly complying with and interpreting state insurance licensing regulations. Coordinates the handling of agent appointments and terminations to ensure that all forms are filed accurately with the individual states. Provides agent and all interested parties with formal communication of appointment or termination status according to Quality and Service standards. Responds to information requests within established timeframes.

  • Communicates with general agents, financial institutions, broker/dealers and field offices to determine which agents will renew their appointments to represent WSLIC, WSLAC or Columbus Life. Obtains renewed state insurance licenses for agents, and enters renewal information in agent databases.

  • Tracks appointments of Enterprise agents with Integrity Life and outside insurance carriers.

  • Maintains the licensing databases for life and variable life licensing and appointments. Works closely with broker/dealers to ensure agent compliance with state variable insurance licensing requirements in all states.

  • Establishes and maintains agent records in mainframe and PC systems. Ensures Enterprise licensing database is kept up to date for various Western & Southern Financial Group marketing departments.

  • Utilizes the Appointpak.com and E-PAL systems for licensing. Informs Systems personnel when adjustments or updates are needed.

  • Provides outstanding customer service to ELD clients which include agents, general agents, banks, broker/dealers, W&S Agency offices, E-commerce providers and the core business units serviced by the department.

  • Completes other projects as assigned by the Quality Audit Analyst, Manager or Director of Enterprise Licensing Department.

  • Performs other duties as assigned by management.


Selection Criteria:

  • Possesses strong verbal and written communication skills with ability to convey information to internal and external customers in a clear, accurate, focused and concise manner. Demonstrated ability to document procedures and activities in a manner that is understandable to others and prepared using a prescribed format. Verbal and written communications are to conform to proper rules of punctuation, grammar, diction and style.

  • Demonstrated high level of attention to detail as well as excellent organizational skills. Cite examples of organization and time management methods used to manage or prioritize workload demands.

  • Proven strong analytical skills, including demonstrated experience identifying, defining and resolving problems, and collecting or intepreting data to establish facts and draw valid conclusions and provide effective resolutions. Must cite examples of experience working independently. Experience including identifying and resolving problems where independent decision-making and initiative were required.

  • Must cite examples of experience working effectively within a team. Must provide examples of motivating co-workers in difficult situations.

  • Must possess experience identifying, researching and effectively resolving customer problems. Must provide examples of strong customer service skills.

  • Must provide examples of experience adapting and demonstrating flexibility associated with changes to policies/procedures.

  • Effectively conveys a high level of attention to detail and excellent organizational skills. Requires visual acuity to read a variety of correspondence, reports and forms and to prepare and analyze data in an accurate, neat and thorough manner

Work Setting:

  • This position works in an office setting and remains continuously in a stationary position for long periods of time while working at a desk, on a computer or with other standard office equipment, or while in meetings.

  • This position requires continous keyboarding work requiring the ability to make repetitive motions of the wrists, hands and/or fingers.

  • This position will frequently move around the office to access file cabinets, office machinery, etc. While accessing file cabinets, this position will frequently use upper extremities to reach by extending hands and/or arms in any direction.

Educational Requirements:

  • High school diploma/GED.

Computer Skills and Knowledge of Hardware & Software Required:

  • Working knowledge of word processing, electronic mail, Internet, spreadsheet and database applications.

Certifications & Licenses (i.e., Series 6 & 63, CPA, etc.):

  • None required.

Position Demands:

  • Extended hours required during peak workloads or special projects.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Connect With Us!

Not ready to apply? Connect with us for general consideration.