The Administrative Assistant's primary role is providing administrative support to the Gerber Life Insurance Contact Center Team. As needed, the Administrative Assistant also provides administrative support to the Operations Management Team  and White Plains personnel.

What you will do:

• Completes assignments as requested by Management including documents, manuals, operating instructions, month end reporting, presentations, reports, supply orders, as well as all other requests.
• Provides support to all Operations Management regarding travel arrangements, including air, car and hotel. Schedules meetings including room reservations, site calendar updates, meeting invitations, proper equipment, catering, document preparation, etc. Performs general clerical duties to include, but not limited to, photocopying, faxing, mail handling and filing.
• Handles purchasing process: creates purchase orders, places orders using a Corporate Purchasing Card, reconciles Purchasing Card, receives goods against invoices and maintains purchasing records.
• As a team with other Administrative Assistants, prepares special events such as Employee Appreciation, Holiday Celebrations, Town Hall, Service Awards Event, National Baby Food Festival, etc.
• Performs other duties as assigned.
• Complies with all policies and standards.

• High School Diploma - Required
• Associate's Degree - Preferred
• Three-plus years administrative support experience - Required
• Demonstrated professional verbal and written communication skills, including proofing skills. -
• Demonstrated strong organizational skills, attention to details and a well-defined work ethic. -
• Demonstrated excellent judgment, problem-solving, decision-making and follow-through skills. -
• Demonstrated basic math skills. -
• Proven ability to prioritize, change priorities as needed, work under pressure, adapt to demanding situations, manage multiple projects and meet deadlines. -
• Proven ability to work well either alone or as part of team. -
• Demonstrated effective interpersonal skills, ability to handle conflict. -
• Proven ability to proactively collect information to complete assignments. -
• Proven ability to maintain accurate filing systems. -
• Excellent PC, data entry and word processing skills. -
• Excellent typing skills - 60 words per minute. -

Work Setting/Position Demands:

• Works in an office setting and remains in a stationary position for long periods of time while working at a desk, on a computer or with other standard office equipment, or while in meetings.
• Requires the ability to verbally communicate and exchange accurate information to customers and associates on a regular basis.
• Requires visual acuity to read and interpret a variety of correspondence, procedures, reports and forms via paper and electronic documents, visual inspection involving small defects; small parts, and/or operation of machinery (including inspection); using measurement devices continuously. Visual acuity is required to determine accuracy, neatness, and thoroughness of work assigned.
• Requires the ability to prepare written correspondence, reports and forms using prescribed formats and conforming to rules of punctuation, grammar, diction, and style on a regular basis.
• Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions
• Performs substantial movement of wrists, hands, and fingers for continuous computer work.
• Extended hours required during peak workloads or special projects/events.

Travel Requirements:

• None